Citepool
Start free trial

Why Citepool

Reference managers were built for theses.
Citepool is built for firms.

Most reference managers are designed for one person writing one thesis. Client reports need something else: one library the whole team trusts, citations that don’t break in Word, and a check before anything goes out the door.

Start your 14-day free trial See what’s different

Ten reasons teams switch

The frustrations people have with reference managers — and what Citepool does instead

  1. Word that doesn’t fall over

    The usual problemThe most common complaint about reference managers: a Word plugin that disconnects, freezes, shows “citation error” or takes Word down with it.

    CitepoolCitepool is a modern Office add-in for Word on Windows, Mac and the web. There’s no desktop program to crash or keep in sync, and nothing to install on each laptop beyond the add-in.

  2. One library for the whole team

    The usual problemTools designed for one researcher, stretched over a team: personal accounts stitched into “group libraries”, each with its own storage allowance.

    CitepoolOne shared library per workspace, with owner, admin and member roles. Seats follow your team automatically and the firm gets one bill.

  3. Checked before it goes to the client

    The usual problemFormatting a citation isn’t the same as checking it. A tidy reference list can still cite the wrong page or overstate what a source says.

    CitepoolReady to send checks the whole report in Word: broken or out-of-date citations, a missing or stale reference list, retracted papers and missing details. With AI switched on it also compares each claim with the cited PDF — flagging wrong numbers, wrong pages and overstated claims. The claim check uses your organisation’s own AI key.

  4. Your AI, your choice, your bill

    The usual problemBuilt-in AI means the vendor chooses the model for you — and some tools ration or charge for questions on top of the subscription.

    CitepoolUse the Claude, ChatGPT or Microsoft Copilot your team already pays for, or add your own Anthropic or OpenAI key. Citepool never marks up or resells AI.

  5. Made for reports, standards and legislation

    The usual problemAcademic tools assume every source is a journal article with a DOI. Consultants cite reports, standards, guidelines and legislation.

    CitepoolGrey literature is first-class. Define your team’s own fields — Jurisdiction, Evidence grade, Client — with pick-lists that keep everyone consistent, and filter by them right in Word.

  6. Nothing silently lost

    The usual problemSync that overwrites the edit you just made. Libraries that corrupt if they’re saved in OneDrive or Dropbox.

    CitepoolOne library on the server with a full change history: see who changed what and when, and undo any edit — even a deleted reference.

  7. Search inside every PDF — no AI needed

    The usual problemFinding the one paragraph you need means opening PDFs one by one.

    CitepoolEvery page of every PDF is searchable the moment it’s uploaded, with the matching passage and a link to the exact page. Scanned, image-only PDFs are read with text recognition (OCR) first.

  8. Leave any time — with everything

    The usual problemLibraries that are easy to get into and hard to get out of: exports that leave your PDFs behind, or hand them over one at a time.

    CitepoolOne click downloads everything: every PDF, the references as RIS and BibTeX for any other tool, and a spreadsheet of your fields, tags and notes. Even after you cancel.

  9. No storage caps, no files on laptops

    The usual problemFree tiers that fill up fast — 300 MB here, 2 GB there — and libraries that live on one person’s hard drive.

    CitepoolYour whole team’s PDFs with no per-person storage limit, in private encrypted cloud storage, opened through Citepool — never a public link.

  10. A copy of every web page you cite

    The usual problemWeb pages, legislation and online reports change or vanish. Months later nobody can show what the page said when it was cited.

    CitepoolCitepool saves a PDF copy of each web page you cite, with the address and capture date printed on every page — so the citation still stands if the page changes. If the address is a PDF, the PDF itself is kept.

Switching

Bring your library across in minutes

Export a RIS or BibTeX file from EndNote, Zotero, Mendeley or Paperpile and import it in one go. Duplicates are spotted and skipped, never overwritten. Then add your PDFs — Citepool reads them, fills in missing details and makes every page searchable.

  1. Export your library as RIS or BibTeX from your current tool.
  2. Import it under Settings → Import. Duplicates are skipped.
  3. Add the Word add-in and invite your team — everyone cites from the same library.

About the price

Why pay when some tools are free?

A free reference manager is free for one person. For a firm, the real costs are the hours spent fixing citations, the storage and setup for each laptop, and the one report that goes to a client citing the wrong page. At US$69 per user per month + applicable tax, Citepool includes the shared library, PDF storage with no per-person limit, the Word add-in, full-text search, change history and team administration — and you only add people who need it.

Try it on your next report.

14 days free with your whole team, then US$69 per user/month + applicable tax. Cancel any time.

Start your 14-day free trialSee all features