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Features

Everything a team needs to cite with confidence

Built for people who write long, reference-heavy documents in Word and can’t afford a wrong citation.

  • Live citations

    Every citation is a Word content control linked to its library record. Correct a DOI or an author once and each document picks it up on its next Refresh.

  • Harvard, APA 7, Vancouver — or your own

    Switch style and the whole document restyles instantly. Define house styles with your own in-text and bibliography templates.

  • Fields that fit your work

    Start from an industry preset or from scratch — Jurisdiction, Evidence grade, Client, Project. Fields become filters in the library and in Word.

  • Import from Mendeley, EndNote or Zotero

    Bring a RIS or BibTeX export across in one go. Duplicates are detected and skipped, never overwritten.

  • Paste a DOI, get the details

    Crossref fills in author, year, journal, volume, issue and pages. No retyping, no typos in the reference list.

  • Searchable PDFs

    Drop in a PDF and its text is read automatically, so you can search it — no AI needed. If a DOI is printed inside, the details fill in from Crossref. Scanned PDFs are read with text recognition (OCR).

  • Full change history

    Every change is recorded — who, when, and the before and after of each field. Undo any edit in one click, or restore a deleted reference from the Activity page.

  • Team roles, invites and sign-in

    Owners, admins and members, invited by email or link. Everyone signs in with Microsoft, Google or Apple — no passwords to create or reset.

The details that usually eat an afternoon

Page pinpoints, author suppression, multiple references in one bracket and automatic a/b/c year disambiguation are all handled for you. Turn on Highlight citations to see every live citation at a glance while you proofread.

  • Pinpoint(Huynh 2024, p. 47)
  • Author suppressedHuynh (2024) found…
  • Multiple(Okafor 2021; Patel & Reid 2023)
  • Disambiguated(Nguyen 2022a, 2022b)

AI, your way

Bring your own AI — Citepool makes it trustworthy

Your Claude, ChatGPT or Microsoft Copilot does the thinking, on the subscription you already pay for. Citepool supplies what it can’t get on its own: your team’s checked library, the text of your PDFs with page numbers, and citations in your house style.

  • Works with Claude, ChatGPT and Copilot

    Connect Citepool to Claude, ChatGPT or Microsoft Copilot, then ask your assistant to search the library, read passages from your PDFs with page numbers, and format citations in your house style. It only sees the library through Citepool, as you — owners can switch assistant access off, and removing someone from the team cuts off their assistant too.

    Your Claude, ChatGPT or Copilot subscription

  • Ask your library

    Ask a question and get an answer drawn only from your team’s PDFs, with a numbered source for every point and a link straight to the page. AI can be wrong, so every point is one click from its source.

    Your Anthropic or OpenAI key

  • Check every citation in Word

    From the Word pane, Citepool reads the sentence around each citation and checks it against the cited PDF. Citations the source doesn’t support — a wrong number, a wrong page, an overstated claim — are flagged for you to double-check.

    Your Anthropic or OpenAI key

Optional — use your own AI subscription, or your own Anthropic or OpenAI API key. Citepool never trains AI on your documents. How to connect

Illustration: a person writing a report at a desk beside the pool, with words and citations rising from the water into the page

Made to measure

Start from a preset for your industry

During setup, pick the preset closest to your work and adjust the fields — or start from scratch. Your fields become filters in the library and in Word, and can appear in custom citation templates.

  • Environmental & regulatoryJurisdiction · Evidence grade · Subject
  • LegalJurisdiction · Authority type · Court or tribunal
  • Health & clinicalEvidence level · Population · Intervention
  • Engineering & standardsIssuing body · Discipline · Status
  • Academic researchTopic · Method · Project
  • Consulting & advisoryClient · Project · Topic
  • Or from scratchDefine exactly the fields you need

Stop chasing broken references.

Set up your team’s library in minutes and cite from Word today. 14 days free, thenUS$69 per user/month + applicable tax.

Start your 14-day free trialInstall the Word add-in